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Budgeting for Birthdays + Celebration Planning Template


Need to plan fun-tastic youngsters’ events with out breaking the financial institution? All you want is a plan, a price range class, and our handy-dandy celebration planning template. Our Senior Help Supervisor, Melissa Barnum, has loads of expertise to share. 

With 4 youngsters who’ve birthdays that happen inside 25 days of one another (two of them really share a birthday, and no, they’re not twins), having a plan to fund birthday celebrations was important. 

So I created a birthday celebration class in my YNAB price range that I fund each month, nevertheless, I typically ended up overspending from that class by the fourth birthday as a result of celebrating birthdays—as enjoyable as they might be—provides up rapidly! Though I might have simply began budgeting extra, I made a decision to attempt one thing completely different final yr. 

Budgeting for Birthday Events

So, since I didn’t have a time machine to kind out the birthday spacing concern in our household, I needed to discover one other method to make the celebration insanity extra manageable. I ended up giving every of my youngsters a birthday celebration price range and full possession over selecting how we celebrated as a household. It turned out to be an effective way to show my youngsters about budgeting and priorities. 

Right here’s what I did. I created three lists: an exercise checklist, a dessert checklist, and a dinner checklist. Every checklist contained a number of concepts and a worth subsequent to every thought. I additionally made positive to incorporate not less than one free possibility in every checklist.  For instance:

Exercise Checklist:

  • Trampoline Park ($70)
  • Zoo (free — membership)
  • Film on the theater ($48)
  • Arcade ($50)
  • Kids’s Museum (free — membership)
  • Board video games (free)
  • Swimming ($30) 
  • Film at house (free)

Dessert Checklist

  • Chilly Stone ice cream ($35)
  • Costco cake ($20)
  • Daylight Donuts ($15)
  • Frozen Yogurt ($25)
  • Cupcakes (free)
  • Home made Brownies (free)
  • Home made Ice cream sundaes (free)

Dinner Checklist

  • Dinner at house (free)
  • Quick Meals ($35)
  • Costco pizza ($10)
  • Sit down restaurant ($60)

Then, I informed my youngsters that they every bought $75 to have fun with our household. They might select any mixture they wished, so long as they didn’t go over $75. One youngster selected an costly exercise so we had dinner and dessert at house. One other youngster selected to eat dinner at a sit down restaurant, so we stayed house for the exercise and dessert.

Not solely did this assist me keep inside our price range, however my youngsters beloved being accountable for the planning course of for his or her huge day. Enjoying social gathering planner made the day really feel much more particular to them—and I snuck in an academic lesson about budgeting and ensuring your spending aligns to your priorities, which is a transparent parenting win. 

Occupied with entertaining sources to show your youngsters about budgeting? Try YNAB Children!

Funds Birthday Celebration Concepts for Children 

Though we get pleasure from our household celebrations, our children have additionally requested “buddy” events prior to now. That may add a bit of extra to the price range, however you may nonetheless have some reasonably priced enjoyable. Though there are a couple of variables, youngsters birthday events usually observe a components: 

Venue + Exercise + Refreshments + Visitor checklist = Celebration

Certain, there could also be a celebration theme with matching social gathering decorations and social gathering favors, however so long as you’ve bought these 4 important elements, you’ve bought the muse for an awesome social gathering that any child might love. 

We’ve designed a free printable social gathering planning template to do among the heavy lifting in your subsequent occasion however let’s do some budget-friendly brainstorming earlier than you place your new occasion planning guidelines to work:

Reasonably priced Celebration Venues for Children 

On the subject of selecting a venue, your own home is commonly your least costly possibility! Nonetheless, assume outdoors of the field for different prospects, together with: 

  • Metropolis park 
  • Group middle
  • Hearth station
  • Library
  • Museum
  • Church recreation rooms
  • Group clubhouse
  • Native farm or zoo
  • Seashore or lake 
  • Ice cream parlor
  • Pizza place
  • Splash pad

Cheap  Celebration Actions for Children

Let’s be actual—it doesn’t take lots to entertain youngsters. It’s good to have a couple of actions deliberate however you don’t need to go all out with regards to discovering enjoyable concepts. Contemplate the next: 

  • Making a craft
  • Impediment course
  • Scavenger hunt 
  • Costume-up station 
  • Minute to Win It video games
  • Escape room actions 
  • Balloon volleyball 
  • Glow-in-the-dark dance social gathering
  • Board video games for teenagers 
  • Kickball 
  • Pizza making 
  • Cookie adorning 
  • Home made picture sales space with props
  • Carnival-style video games 
  • Water balloon struggle 
  • Nerf conflict
  • Freeze tag 
  • A Piñata
  • Slip and slide 
  • Musical Chairs
  • Simon Says
  • Pin the Tail on the Donkey
  • Crimson Mild Inexperienced Mild

Children Birthday Celebration Meals on a Funds

The very best budget-friendly tip for saving cash on meals is to plan the social gathering between conventional meal instances, however listed below are another concepts for cheap celebration refreshments: 

  • Small sandwiches minimize into cute shapes 
  • Fruit kabobs with yogurt dip
  • Pizza 
  • Sizzling canine
  • Hamburgers
  • Rooster nuggets 
  • Fruit punch combined with seltzer
  • Frozen juice focus 
  • Home made cupcakes 
  • Home made cake (it doesn’t need to be fairly…youngsters don’t care)
  • Cookies or brownies
  • Make-Your-Personal-Sundae station
  • Chips and dip 
  • Popcorn 
  • Meat, cheese, and cracker tray
  • Veggie tray with ranch and hummus
  • Mini muffins 
  • Path combine 

Cheap Birthday Celebration Invites

Clearly, the visitor checklist is as much as you and your youngster however involving them within the budgeting course of may assist preserve events on the smaller facet. Get monetary savings on invitations with the next concepts: 

  • Use a free obtain and print your individual invitations
  • Use an app like Canva to design and print your individual 
  • Flip it right into a craft mission and have your youngster make invites 
  • Purchase clean invites or playing cards and hand write the data inside
  • Electronic mail social gathering invites as an alternative (it’s additionally an effective way to remain organized with RSVPs)

The fact is that you could throw a brilliant enjoyable celebration with out spending a ton of money. Even higher, you may flip your celebration into an actual life lesson in regards to the realities (and significance!) of budgeting whereas serving to your youngster follow essential abilities like crucial considering, math, discount buying, group, and learn how to be a superb host whereas letting them play occasion planner. 

A very powerful factor? Making reminiscences collectively—and that doesn’t value lots. 

Printable Celebration Planning Template

Able to plan a celebration? We’ve created the final word social gathering planning guidelines and price range planner. Use this free social gathering planning worksheet to make selections about your venue, decor, refreshments, and different enjoyable concepts after which keep organized about all of it with the buying checklist, to-do checklist, and visitor checklist!

Printable Party Planning template to help brainstorm and budget for a venue, activities, party decor, refreshments and other fun ideas.
Printable Party Planning template page two has a section for a guest list, a to do list and a shopping list.
Right here’s a sneak peak of our printable social gathering planning template. You’ll be able to obtain your individual beneath (don’t fear, it’s free and we don’t even ask in your e-mail tackle.)

 Print the social gathering planning template or fill it out digitally! Occupied with beginning a price range when you’re getting organized? Attempt YNAB totally free for 34 days.

Obtain YNAB’s Printable Celebration & Funds Planner




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