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Find out how to Routinely Again-up Your Course Recordsdata

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As a basic rule, it’s good follow to edit recordsdata in your native drive and never a community drive (or on-line storage like Google Drive or Dropbox). For instance, after I work with a .story file that’s on Dropbox, I’ll typically get some type of syncing error or a collection of duplicated or conflicted recordsdata. This is smart as a result of the drive is continually monitoring modifications within the file and updating the file. One tip for Dropbox is to pause syncing for those who’re working from a Dropbox folder.

backup project files

Nevertheless, I like to maneuver recordsdata from the community drive to my native drive to do manufacturing work and make the edits. Nevertheless, which means what’s on the desktop is probably the most present and never backed up. If my laptop crashed, I’d lose every thing. Thus, I would like to maneuver issues again to the storage drive after I’m finished. The problem is remembering to try this.

backup project files at night

I’ve had instances the place I work on a file after which go to eat and are available again to seek out my laptop crashed or possibly the app closed. Or each now and again, there’s the fast energy outage. No matter it’s, there’s all the time the possibility you lose your work and since it wasn’t backed up, you may’t entry the latest one out of your storage drive.

automatically backup project files

To keep away from these points, I exploit SyncToy, a free utility from Microsoft to back-up my recordsdata at night time. Listed below are the essential steps:

  • I work from an “energetic initiatives” folder on my desktop.
  • I create a replica folder on Dropbox (or any storage/community drive).
  • I set my folder on the desktop to routinely sync with the duplicate folder. This overwrites what’s within the storage drive folder, thus any modifications I made through the day are preserved. An additional advantage with a number of the companies like Dropbox is that there’s some versioning management, in order that is useful, as effectively.

Utilizing SyncToy

I wrote about this resolution virtually ten years in the past. It’s nonetheless viable. Sadly, Microsoft doesn’t promote the appliance anymore, however you may nonetheless obtain SyncToy from right here. I’m on Home windows 11 and as you see within the tutorials under, it nonetheless works high-quality.

Articulate Rapid E-Learning Blog - sync two folders using Microsoft SyncToy

You choose a “Left” and “Proper” folder to sync, after which decide how and once you wish to sync them.

The left folder is my “energetic initiatives” folder on the desktop. The proper folder is my storage drive folder. I set it to sync each night time at 8:00 PM. Right here’s a tutorial that exhibits arrange and sync two folders utilizing Microsoft SyncToy.

To sync the folders, open SyncToy and choose “Run.” After all, that requires you remembering to take action, however that’s the place the subsequent step is available in.

View the SyncToy tutorial on YouTube.

Activity Scheduler

Your Home windows laptop has a process scheduler that permits you to schedule duties to run at particular instances. That’s why it has that fancy title.

On this case, I wish to create a process to run SyncToy at 8:00 PM day by day. The tutorial under walks by means of the essential steps of making a brand new process and when to run it.

Articulate Rapid E-Learning Blog - how to set up task schedule to run SyncToy

What I’m displaying you is comparatively easy. There’s loads you are able to do with Activity Scheduler and I’m certain yow will discover a ton of knowledge on the Microsoft web site or on YouTube.

Let’s assessment the method:

  • Create a folder in your native laptop to handle your e-learning initiatives.
  • Create a replica folder in your storage drive.
  • Arrange a folder pair to sync the 2 folders.
  • Create a process with Activity Scheduler to automate syncing the 2 folders at a specified time.

View the Activity Scheduler tutorial on YouTube.

Too dangerous SyncToy isn’t going to be round endlessly and maybe considered one of you have got a comparable resolution to supply. Within the meantime, you may nonetheless obtain the appliance and it’s nonetheless a viable course of.

What do you do to handle recordsdata between your native and community drives?

 

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